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Evernote – A Productivity Tool for Authors, Writers, and Online Entrepreneurs: Create, Access, and Sync Your Content from Anywhere

In today’s busy, digital, information age, where we have access to content, both on our computers and our mobile devices, it can be a challenge to keep track of all the notes and pieces of paper we use to jot down our thoughts.

Enter Evernote, a software application you can download to your computer (PC and Mac) as well as to your mobile devices. It allows you to store, organize, and access practically anything and it syncs your content across all of your devices. Surely, it’s one of the best tools for writers!

You can capture your content and ideas in “notes” and you can organize groups of “notes” in “notebooks” and you can even group notebooks together in “stacks!” This is a great way to organize book chapters, courses, articles, projects, future blog posts, etc.

Evernote does not limit you to just text as you can attach audio clips, images, photographs, Word documents, spread sheets, Web clippings, and more to your notes and you can tag your notes for easy access to your content!

Evernote offers both Free and Premium accounts.

With a Free account, you can upload up to 60MB of content a month and can compose notes of up to 25MB in size. With a Premium account, you pay $5 a month or $45 a year. You can upload up to 1GB of content per month and can compose notes of up to 50MB in size.

Evernote is Enjoyed by Over 34 Million Users

In May 2010 Evernote announced that they had acquired 3 million users. They say that it took 15 months to get their first million users, 7 months to get their second million users and only 4 months for the third million (that’s 8,000 users every day!)

In July of 2012 they celebrated 34 million users. You can read all about that in this TechCrunch interview of Evernote CEO, Phil Libin.

Key Features:
  • Save Web pages or Web clippings
  • Sync all of your notes across the computers and devices you use
  • Create and edit text notes, to-dos and task lists
  • Save, sync and share files
  • Record voice and audio notes
  • Connect Evernote to other apps and products you use
  • Share notes with friends and colleagues via Facebook and Twitter
Evernote Can Transcribe Audio Notes

Another “cool” feature is the ability to link it to a program called Voice2Note and automatically have your voice note transcribed into text.

I’ve found that you get the most accurate transcript when you call in to Evernote’s designated phone number. Immediately after you hang up the phone, the audio file and the written transcript of your message are added to your Evernote account.

You Can Email Yourself a Note and Have it Post to Your Evernote Account

Another way to get your content and ideas into your Evernote account is by sending notes to your personal Evernote email address. You can even specify the destination Notebook as well as assign Tags to these notes.

To do this, you login to your Evernote account online, or open up your Evernote App. At the bottom of the page, or in the “account info” section, or in the “sync” tab (depending on where you are logging into Evernote from), you’ll find your designated Evernote email address that is automatically created when you register your account. For easy access you may want to add this email address to your list of contacts.

In the subject line of your email, write the title of the note as you want it to appear in your account. In the same subject line, add one or both of the following:

  • Use @ for notebooks: Use an @ symbol followed by the name of your destination notebook
  • Use # for tags: Use a # symbol followed by the tag or tags you wish to assign. You can have multiple tags just make sure each one starts with an #
See How Business Owners Are Using Evernote

Here’s a Video Collection where business owners share how they use Evernote in their businesses, including this one from Jim Cregan of Jimmy’s Iced Coffee:

Accolades and Awards for Evernote from Around the Web

Webware 100 Editors’ Choice: Evernote and Windows Live Sync

Winner of the 14th and 15th Annual Webby Award

Enjoy a smile as you view the YouTube video of their 5 Word Acceptance Speech…

Additional Awards

In addition to the above mentioned awards, Evernote has won several other awards. To check out the details of their Crunchie Award for Best Mobile App, and to see what other awards they’ve won, head on over to their site, and be sure to check out the video!

Extending Evernote’s Capabilities with Popular Apps and Programs

Evernote integrates with a large number of apps. Check out the complete list here.

Here are a few of my favorites:

Pop Clip: With Pop Clip you can select text and send it to Evernote with one click. You can save an address from an email, capture a section of a web page, save funny quotes, and more.


Evernote Web Clipper: Evernote Web Clipper allows you to easily “remember all of the great stuff you see online.” This replaces bookmarks and all of the sticky notes you have all over your desk.


EverClipper: EverClipper allows you to crop, resize and rotate your photos right on your iPhone. You can then save them directly into your Evernote account, which will sync your content across all of your devices.

You can find out about additional Apps here.

Evernote Productivity Tips and Strategies

I reached out to our author community and invited folks to share their favorite Evernote Productivity Tip or Strategy. Here are a few of my favorite responses.

Recommended Podcasts and Video Tutorials

Video Tutorials: Evernote provides its own comprehensive video tutorial library. plus…



the Evernote Podcast Series, an excellent and entertaining audio guide to all things Evernote!

Recommended Reading

There are quite a few books on Evernote. With the Kindle versions, it is easy to request a sample so you can take a peek at the book. You can access a comprehensive list of Evernote related books (and add links to your favorite Evernote books and articles) here.

Following are a few books that especially caught my attention:

Evernote for Dummies by David Sarna

True to the fun, informative Dummies’ style, this guide gives you the nuts and bolts of what you need to be on your way as an accomplished Evernote user.


The Essential Guide To Improving Your Life With Evernote Including Secrets and Tips For Using The Evernote App By Silver Bullet

A simple guide designed to help you tailor Evernote to your unique needs.


Evernote Essentials by Brett Kelly

This guy has over 15,000 separate notes in Evernote, plus he works for them as well. The company hired him to do their documentation after they read Evernote Essentials!

Join in the Conversation

Do you use Evernote in your business? Were you inspired by any of the tips shared in this article? We’d love to hear from you! Scroll on down and join in the conversation…

This article was originally published on The Future of Ink and is reprinted here in its entirety for our Magnolia Media Network readers.


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